FIT-All FUND MANAGEMENT AND INFORMATION SYSTEM

PRIVACY NOTICE

The National Transmission Corporation ("TransCo" or "we", "our", "us") adheres to the general principles of data privacy and data protection and respects the rights of its data subjects. This Privacy Notice is intended to inform the users ("you", "your") of the FIT-All Fund Management and Information System ("FIT-FMIS") about how we will collect and process your personal data when you fill out the Information Sheet and register in the FIT-FMIS.

Legal Basis for Processing

The processing of the information you shall submit through the FIT-FMIS is by virtue of the Philippine Renewable Energy Act of 2008, its Implementing Rules and Regulations, and all other issuances related to the FIT-FMIS as administered by TransCo, in relation to Sections 12(c) and 13(b) of the Data Privacy Act of 2012.

This Privacy Notice

This Privacy Notice is to be read with the other data privacy, data protection, and data security policies of TransCo. It guarantees that adequate standards of data privacy and data protection are to be applied in the processing of data contemplated in this document and as required under Section 13(b) of the Data Privacy Act of 2012.

Categories of Personal Data Collected and Processed

When you fill out the Information Sheet and register in the FIT-FMIS, we may collect the following data categories: name, designation/position, division/department, and signature. These data will be used by TransCo to verify your authority for purposes of submission of the FIT Statement of Account and Billing Statement for RE Developers, Monthly Preliminary Energy Sales Report (MPESR), Monthly FIT-All Receivable, Collection, and Remittance Report (MFRCRR), and monthly Summary of FIT-All Collection for the Collection Agents (CAs).

When you choose to contact us through email, we may collect the following data categories: name, contact number, and email address. We will also be collecting any information you may disclose in your message. These data will be used by TransCo to address your complaints, feedback, or other concerns.

Purposes for Collection and Use

Your personal data will be used for the following purposes:

1. To fulfill TransCo's obligation as FIT-All Fund Administrator;
2. To facilitate the submission of documents or data by the FIT CAs and FIT-Eligible RE Developers (REDs);
3. To verify the authority of the authorized representative/signatories for purposes of submission of the MPESR and MFRCRR for CAs and for the FIT SOA and Billing Statement for REDs: and
4. To fulfill any other purposes directly related to the above-stated purposes.

Data Retention and Disposal

We will retain your personal data and store it in our FIT-FMIS database for a period of ten (10) years, unless otherwise required by law or as long as necessary to fulfill the purposes disclosed in this Privacy Notice. We will delete the personal data after the lapse of said period, or until it is no longer necessary to retain the same under the law or when the processing related to the purpose has already terminated. You may also, at any time, request the deletion of your personal data by contacting us, if you no longer wish to keep your account. We will promptly delete your account and your personal data from our servers upon receipt of your request.

Security and Confidentiality of Information

TransCo takes all reasonable precautions to protect your personal information, both while the information is being transmitted and after it is received by TransCo. Unfortunately, no data transmission over the internet can be considered as 100% secure. However, once your information has been received by TransCo, it employs and observes security procedures and policies commensurate with industry standards to safeguard against loss, theft, unauthorized access, destruction, use, modification, and disclosure. TransCo likewise safeguards your personal information from unauthorized access, through access control procedures, network firewalls, and physical security measures.

Links to Other Websites

Our website may contain links to other websites of interest. Once you access these links to leave our site, please note that we do not have any control over said other website/s. Therefore, we cannot be held responsible for the protection and privacy of any personal information which you provide while visiting such site/s, and such sites are not governed by this Privacy Notice.

Your Rights as a Data Subject

1. Right to be informed

Data Subjects have the right to be informed whether personal information pertaining to them shall be, are being, or have been processed.

2. Right to object

Data Subjects have the right to object to the processing of their personal information. They may withhold consent to the processing in case of changes or any amendment to the information supplied or declared to the data subject.

3. Right to access

Data Subjects have the right to request access to any of their personal data, subject to certain restrictions.

4. Right to rectification

Data Subjects have the right to dispute the inaccuracy or error in the personal data and have us correct it immediately and accordingly, unless the request is vexatious or otherwise unreasonable.

5. Right to erasure or blocking

Data Subjects have the right to suspend, withdraw, or order the blocking, removal, or destruction of their personal data from our system. Please note that depending on the type of personal information involved, such erasure or blocking may restrict access to any of our services or the use of the FIT-FMIS.

6. Right to damages

Upon presentation of a valid decision, Data Subjects have the right to be indemnified for any damages sustained due to inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of personal information, taking into account any violation of their rights and freedoms as a data subject.

7. Right to lodge a complaint with the National Privacy Commission

Contact Us

In case of complaints, concerns, or questions regarding this Privacy Notice or if you wish to exercise your data subject rights, you may address them to:

ATTY. DONNA CALOZA-ALERIA

DATA PROTECTION OFFICER
National Transmission Corporation
TransCo Building, Power Center
Senator Miriam P. Defensor-Santiago Avenue
(formerly BIR Road) cor. Quezon Avenue
Diliman, Quezon City 1100
Trunkline: (02) 7902 1500
E-mail: dpo@transco.ph

Changes to this Privacy Notice

Should there be any change to this Privacy Notice that is material to your understanding of how your data shall be processed, we will inform you through appropriate notices delivered through the FIT-FMIS interface.

Acknowledgment

By clicking "Continue" in the FIT-FMIS, you acknowledge that you have read and understood how your personal data will be processed as described in this Privacy Notice.